Tri-Wing Policies
Refund Policy
Cadets who are unable to attend the Tri-Wing Encampment for any reason, must submit a withdrawal request in writing to the encampment.
This withdrawal request must be submitted a minimum of 2 weeks prior to the start of the Encampment in order to receive a full refund.
Any withdrawals that occur within 2 weeks of the start of Encampment will not receive a refund, except in extreme cases.
If one believes they are deserving of a refund, an explanation must be submitted in writing to the Encampment Commander, Maj. Victor Santos, within 2 weeks of the conclusion of the Tri-Wing Encampment. The Encampment Commander has final say in determining refunds.
If a cadet pays for Tri-Wing Encampment via PayPal or check, and subsequently applies for and receives Cadet Encampment Assistance Program (CEAP) funds, within 2 weeks of the conclusion of the Encampment they should expect to be contacted concerning refunding their double payment. If a cadet has not heard from the Encampment staff in that time, they should contact the Encampment Commander, Maj. Victor Santos.
Progressive Disciplinary Policy
There are two classes of offenses, A and B. Class A offenses are major violations that may result in immediate expulsion from the Encampment. Class B offenses are lesser infractions that may result in the assessment of lesser disciplinary action, commensurate with the offense. The Cadet and Senior Staff reserve the right to adjudicate and enforce any and all offences and the Encampment Commander’s decision is final in case of any dispute.
Class A Offenses
Include but are not limited to:
1. Possession or use of alcohol, tobacco products, drugs or weapons of any kind.
2. Possession of pornography in any form.
3. Willful damage or theft of Government, CAP, or private property.
4. Fighting.
5. Gambling.
6. Honor Code violations (lying, cheating or stealing).
7. Flagrantly unsafe acts.
8. Improper sexual contact or other gross immorality.
9. Gross neglect of duty.
10. Being AWOL from Encampment or any scheduled activity.
11. Any Class B offense committed under aggravated circumstances, such as repeated misconduct of the same sort.
Class B Offenses
Include but are not limited to:
1. Public displays of affection.
2. Sleeping on duty. (Note: Sleeping on fire watch/CQ may be a class A offense.)
3. Insubordination or disrespect to cadet or senior NCOs/officers.
4. Absent from bed during bed check.
5. Creating a disturbance.
6. Late to class or formation.
7. Disrespect to the National Colors (American flag).
8. Unauthorized possession of food, candy, gum, sodas, etc.
9. Use of obscenity or profanity.
10. Being in areas off limits to cadets.
11. Improper/sloppy uniform or personal appearance.
12. Personal areas not neat or in conformity with Operational Instructions (OI).
13. Improper conduct in mess hall or waste of food.
14. Talking in formation.
15. Chewing gum.
16. Violations of OI; conduct unbecoming of a cadet contrary to the prejudice of good order and discipline.
Photo Release
As part of the Civil Air Patrol’s Tri-Wing Encampment (TWE), the staff takes photographs and videos of the cadets in action as they participate in classes, field trips, meals and other various activities throughout the training. These photographs and videos of the cadets, with or without their names captioned in, are for public release online (on sites such as Facebook, YouTube, and the TWE Website) and print release through various CAP and news media publications (e.g., the TWE daily newsletter, the Volunteer magazine, local press publications).
The TWE Public Affairs staff focuses on providing a professional image of the encampment and all participants through photographs, captions, and articles. All photos and text are reviewed prior to posting online.
From previous encampments, we’ve learned that the most common reason for declining the photo release is not wanting to single out and draw attention to your cadet. Please be aware that declining the photo release will have the opposite effect. For example, they will not be able to appear in photos of the team they spend the week with, and will have to be asked to stay to the sides or back of some group activities in order to allow photos of other cadets to be taken and published. This is not a punishment and will in no way be treated as such. However, the vast majority of parents strongly desire to see group and individual photos from throughout the week posted online and we must be fair to those parents as well. While the staff will do everything possible to address this in a subtle manner, it will likely lead to questions from their teammates.
Another concern expressed related to the photo release is whether online photos of your cadet participating in this activity, or references to your cadet by name that could appear in search results, will harm future college or employment prospects. Participation in Civil Air Patrol’s Cadet Program is almost always seen as a major positive factor in relation to these future activities. In fact, should your cadet remain active in the program, they may have the opportunity to apply for various scholarship opportunities.
If you have additional concerns, one of the TWE senior staff members would be happy to discuss the matter further. Please email wintertwe@md.cap.gov with your concerns, preferred contact number, and the best time to reach you.
Hot Weather Policy
Below is the text of an Operating Instruction distributed to all encampment cadre. A “Stage” or a “Flag” is issued to indicate the weather and heat conditions outdoors. Activities are adjusted and personnel are required to dress in accordance with this Operating Instruction.
Heat Index Condition Guidelines
The chart below will assist in managing the heat stress problems experienced this week at the Encampment. These are directive values that should offer adequate protection for all CAP personnel.
Upon communication from the Encampment Commander or designee the WBGT Level/Flag Conditions will be determined and communicated to all encampment personnel. Please note that these conditions are subject to change hourly.
Keep aware of the environmental conditions you and your personnel are working under to ensure that problems like heat fatigue, heat cramps, heat exhaustion and life-threatening heat stroke can be avoided. Additional information regarding heat stress can be obtained by contacting the safety and health services officers.
Current weather conditions for our encampment will be posted in the HQs building on a daily basis.
Rest conditions – The purpose of resting is to dissipate heat. Rest can include performing administrative or other light work in cool areas (or driving in air-conditioned vehicles). Rest should take place in shaded areas with temperatures less than 85 degrees Fahrenheit. (The cooler, the better.) Gloves, respirators, coveralls, and other personal protective equipment that could reduce heat exchange with the ambient environment should be removed if safe to do so. If you have unusual conditions that need to be assessed individually, contact your appropriate chain of command.
WBGT Level (Flag Stages)
No Flag – Stage 1
Drink 3/4 quart of cool water per hour. Use 100% work and 0% rest for outdoor work (example: 60 minutes work and 0 minutes rest). Heat cramps possible with continued exposure.
Green Flag – Stage 2
Drink 1 quart of cool water per hour. Use 75% work and 25% rest for outdoor work (example: 45 minutes work and 15 minutes rest). Heat cramps and heat exhaustion possible with continued exposure. Uniform will be reduced to removal of blouse (CLASS D).
Yellow Flag – Stage 3
Limit outdoor work to light and medium work. Drink 1-2 quarts of cool water per hour. Use a “buddy system” and have teams monitor each other’s condition. Use 50% work and 50% rest (example: 30 minutes work and 30 minutes rest). Heat cramps likely. Heat stroke and heat exhaustion possible with continued exposure. Uniform will be reduced to removal of blouse and un-blousing of boots. (Modified CLASS D).
Red Flag – Stage 4
Limit outdoor work to light work. Drink 2 quarts of cool water per hour. Use a “buddy system” and have teams monitor each other’s condition. Use 25% work and 75% rest (example: 15 minutes work with 45 minutes rest). Heat stroke possible with continued exposure. Uniform will be reduced to P.T. Gear, or appropriate light clothing. (CLASS E).
Black Flag – Stage 5
Outdoor work should be limited to critical missions only. Use 25% work and 75% rest (example: 15 minutes work with 45 minutes rest). Use a “buddy system” and have teams monitor each other’s condition. Drink 2 quarts of cool water per hour. Heat stroke likely with continued exposure. Uniform will be reduced to P.T. Gear, or appropriate light clothing. Outside activity will be terminated. (Modified CLASS E).
